IL Notary Training – Testing

means a declaration by an individual
before a notarial officer that the individual has signed a
record for the purpose stated in the record and, if the record
is signed in a representative capacity, that the individual
signed the record with proper authority and signed it as the
act of the individual or entity identified in the record.

means communication by which a
person is able to see, hear, and communicate with another
person in real time using electronic means

means an electronic device or
process that allows a notary public and a remotely located
individual to communicate with each other simultaneously by
audio-video communication.

means a tangible record evidencing the
identity of a person, including a valid and unexpired
identification card or other document issued by the federal
government or any state government that contains the
photograph and signature of the principal

means a computer-based record or
electronic file to a notary public or applicant for commission
as an electronic notary public for the purpose of creating an
official electronic signature. The digital certificate shall
be kept in the exclusive control of the electronic notary
public

means
an identity assessment that is based on a set of questions
formulated from public or private data sources for which the
person taking the assessment has not previously provided an
answer that meets any rules adopted by the Secretary of State.

means of or relating to technology having
electrical, digital, magnetic, wireless, optical, 
electromagnetic, or similar capabilities.

means information that is created,
generated, sent, communicated, received, or stored by
electronic means.

means an act that an electronic
notary public of this State is authorized to perform. The term
includes:
(1) taking an acknowledgment;
(2) administering an oath or affirmation;
(3) executing a jurat;
(4) certifying a true and correct copy; and
(5) performing such other duties as may be prescribed
by a specific statute.

means the portion of a
notarized electronic document that is completed by an online
notary public and contains the following:
(1) the electronic notary public’s electronic
signature, electronic seal, title, and commission
expiration date;
(2) other required information concerning the date and
placement of the electronic notarization; and
(3) the facts attested to or certified by the
electronic notary public in the particular notarization.

includes the form of an
acknowledgment, jurat, verification on oath or affirmation, or
verification of witness or attestation that is completed
remotely by an electronic notary public and:
(1)contains the electronic notary’s electronic
signature, electronic seal, title and commission, and
expiration date;
(2)contains other required information concerning the
date and place of the electronic notarization;
(3)otherwise conforms to the requirements for an
acknowledgment, jurat, verification on oath or
affirmation, or verification of witness or attestation
under the laws of this State; and
(4)indicates that the person making the
acknowledgment, oath, or affirmation appeared.

means a set of
applications, programs, hardware, software, or technology to
enable an electronic notary to perform electronic notarial
acts through audio-video communication.

means a person commissioned by
the Secretary of State to perform electronic notarial acts.

means information within a notarized
electronic document that includes the names, commission
number, jurisdiction, and expiration date of the commission of
an electronic notary public and generally includes the
information required to be set forth in a mechanical stamp
under subsection (b-5) of Section 3-101.

means the official signature of the
commissioned notary that is on file with the Secretary of
State and has been reduced to an electronic format that may be
attached to or logically associated with a record and executed
or adopted by an individual with the intent to sign the record.

means a process or service operating
according to criteria approved by the Secretary of state
through which a third person affirms the identity of an
individual through review of personal information from public
and proprietary data sources, including (a) by means of
dynamic knowledge-based authentication, such as a review of
personal information from public or proprietary data sources;
or (b) by means of analysis of biometric data, such as, but not
limited to, facial recognition, voiceprint analysis, or
fingerprint analysis.

means an individual:
(1) whose signature is notarized; or
(2) taking an oath or affirmation from the notary but
not in the capacity of a witness for the notarization.

means a notarial act that is done by
way of audio-video communication technology that allows for
direct, contemporaneous interaction between the individual
signing the document (the signatory) and the witness by sight
and sound but that requires the notary public to use his or her
physical stamp and seal to notarize the document without the
aid of an electronic seal or signature.

The Secretary of State may appoint and commission as
notaries public for a ____-year term as many persons resident in a
county in this State as he deems necessary.

The Secretary of
State may appoint and commission as notaries public for a
____-year term as many persons who are residents of a state
bordering Illinois whose place of work or business is within a
county in this State as the Secretary deems necessary, but
only if the laws of that state authorize residents of Illinois
to be appointed and commissioned as notaries public in that
state.

An individual may apply for a notary public commission
and apply for an electronic notary public commission at the
same time.

The commission of a notary public and an electronic
notary public shall have

Any notary appointed shall have
the authority to conduct remote notarizations
without the need for further training or commission approval.

To become an Electronic Notary Public, you must do all of these except for:

An Electronic Notary Public can select any electronic notarization system that has been approved by the Illinois Secretary of State, so long as they:

means the transmission of a
quality image of a government-issued identification credential
to an electronic notary public through communication
technology for the purpose of enabling the electronic notary
public to identify the person appearing before the electronic
notary public and to perform a credential analysis.

Every applicant for appointment and commission as a
notary public shall pay to the Secretary of State a fee of

Every applicant for a commission as an electronic
notary public shall pay to the Secretary of State a fee of

Every application for appointment and commission as a
notary public shall be accompanied by or logically associated
with an executed bond commencing on the date of the
appointment with a term of 4 years, in the sum of

A notary public that performs notarizations either
remotely or electronically and by means of audio-video
communication shall obtain and maintain a surety bond in the
amount of

Each notary public shall,
upon receiving the notary commission from the Secretary of
State county clerk, obtain an official rubber stamp seal with
which the notary shall authenticate his or her official acts.
The rubber stamp seal shall NOT contain the following information:

Upon learning that the
technology or device used to create his or her electronic
signature has been rendered ineffective or unsecure, an
electronic notary public shall cease performing electronic
notarial acts until all of these execpt for:

An electronic notary public shall notify an
appropriate law enforcement agency, the vendor of the
electronic notary technology, and the Secretary of State
no later than ____________ after the theft,
compromise, or vandalism of the electronic notary public’s
electronic signature or electronic seal.

Every notary public who is not an attorney or an
accredited immigration representative who advertises the
services of a notary public in a language other than English,
whether by radio, television, signs, pamphlets, newspapers,
electronic communications, or other written communication,
with the exception of a single desk plaque, shall include in
the document, advertisement, stationery, letterhead, business
card, or other comparable written or electronic material the
following: notice in English and the language in which the
written or electronic communication appears. This notice shall
be of a conspicuous size, if in writing or electronic
communication, and shall state:

Failure to properly disclose I AM NOT AN ATTORNEY LICENSED TO PRACTICE LAW IN ILLINOIS. I AM NOT ALLOWED TO DRAFT LEGAL DOCUMENTS OR RECORDS, NOR MAY I GIVE LEGAL ADVICE ON ANY MATTER, INCLUDING, BUT NOT LIMITED TO, MATTERS OF IMMIGRATION, OR ACCEPT OR CHARGE FEES FOR THE PERFORMANCE OF THOSE ACTIVITIES when creating advertisements that are in a foreign language shall result in a fine of _______ for each written violation, and the second violation shall result in _________________.

The maximum fee for non-electronic notarization in this State is

Fees for a notary public, agency, or any other person
who is not an attorney or an accredited representative filling
out immigration forms shall be limited to the following

The maximum fee in this State up to _____ for any
electronic notarial act performed.

An electronic notary public may not charge a reasonable fee to
recover any cost of providing a copy of an entry or a recording
of an audio-video communication in an electronic journal
maintained.

All notaries public must provide itemized receipts
and keep records for fees accepted for services provided.
Notarial fees must appear on the itemized receipt as separate
and distinct from any other charges assessed.

A notary public shall have authority to perform
notarial acts, or electronic notarial acts, if the notary
holds an electronic notary public commission,

An electronic notary public may perform an electronic notarial act for a remotely located individual outside of the United States

If the client asks a Notary to create a legal document for them, the Notary should:

Which type of Notary Act requires the person be placed under oath or affermation?

True or False: If a client does not have any Notarial Certificate verbiage, you can simply stamp and sign your name on the page. 

For the field the hand is pointing at, what is missing from this Notarial Certificate?

Jennifer Smith has given her husband, Jacob, her power of attorney to sell their home. Jacob is at the table with you and needs to know how to sign for her. Which signature is correct?

It is the duty of the Notary to explain the document and assist with completing the missing information on a document a person is signing.

When a signer does not have the required notary certificate language on their document, we can do everything except:

A Notary Public can advise clients on the legal aspects of the document(s) they are signing.

Can you perform a document Authentication (Apostille) as a Notary?

Sally Stevenson is selling her car. She is in front of you, however the title to the car is in her maiden name of Sally Vance. How should she sign the title?

A notary or electronic notary may maintain his or her journal in

A notary or electronic notary may maintain more than one journal or electronic journal to record notarial acts or electronic notarial acts.

If the journal of a notary public or electronic notary
public is lost, stolen, or compromised, the notary or
electronic notary shall notify the Secretary of State within

When any notary public legally changes his or her
name, changes his or her residential address or business
address, or email address, they must update the Secretary
of State within _____ days. 

No person is automatically reappointed as a notary public or electronic notary public. At least ____ days prior to the expiration of a commission, the Secretary of State shall mail notice of the expiration date to the holder of a commission.

What type of Notary Act is this:

The notary public must determine, either from personal knowledge or from satisfactory evidence, that the person appearing before the notary and is the person whose true signature is on the instrument.

In taking a _____________, the notary public must determine, either from personal knowledge or from satisfactory evidence, that the person appearing before the notary and making the verification is the person who has been sworn in, or affirmed, and placed their signature on the document in the presence of the notary.

In _________________, the notary public must determine, either from personal knowledge or from satisfactory evidence, that the signature is that of the person appearing before the notary and named therein, and was placed on the document in the presence of the notary.

The only type of notary act where the principal can sign the document prior to meeting with the notary is:

Which aspect does not provide a notary public satisfactory evidence that a person is the person whose true signature is on a document if that person:

A notary public can use oath of credible witness as satisfactory evidence when:

When performing a remote notarization (RIN), the two-way audio video communication technology must be recorded and preserved by the signatory or the signatory’s designee for a period of at least _________.

When performing a remote notarization (RIN), The signatory must attest to being physically located in ________ during the two-way audio-video communication.

When performing a remote notarization (RIN), The signatory must transmit by overnight mail, fax, or electronic means a legible copy of the entire signed document directly to the notary no later than _________.

When performing a remote notarization (RIN), The notary must sign the transmitted copy of the document as a witness and transmit the signed copy of the document back to the signatory via overnight mail, fax, or electronic means within _______.

It is permissible to sign a document where the notary public’s name is a party to the transaction. 

When the principal is blind, the notary public must first do this before notarizing the document.

When the signatory is not able to speak English, and the notary does not speak their language. The notary public should:

For the purposes of performing an electronic notarial act for a person using audio-video communication, an electronic notary public has satisfactory or
documentary evidence of the identity of the person if the electronic notary public confirms the identity of the person by:

When performing a notarization as an electronic notary public, the notarial certificate must include all legal aspects that are required for an in-person notarization as well as a statement that reads:

When performing an electronic notarization, the electronic notary public can apply their signature and stamp to a page that has no notarial certificate verbiage written on it. 

Before performing any electronic notarial act using audio-video communication, the electronic notary public must do all of the following except:

An electronic notary public shall keep a recording made pursuant to this Section for a period of not less than ________, regardless of whether the electronic notarial act was actually completed.

An electronic notary public who performs an electronic notarial act for a principal by means of audio-video communication shall be located within the ____________ at the time the electronic notarial act is performed.

The electronic notary public shall list the venue for the electronic notarial act as the jurisdiction of:

A notary public and an electronic notary public can omit the identification verification if their friend, co-worker, family member or employer advises them verbally prior to the meeting that they know this person. This third party does not have to be present when the signatory actually arrives to have the document notarized. 

The only notary act prohibited to be performed by a notary public during a remote notarization of a tangible document is:

An electronic notary public is asked for a quote to electronically notarize three documents where there are two individuals who will need to have their identification verified. How much is the highest an Illinois electronic notary public can charge?

While an electronic notary public must maintain a journal, select the item below that is legally not permitted to be recorded by the electronic solution provider. 

When requested by the Illinois Secretary of State, an electronic journal entry must be provided to their office within 10 business days in the file format of:

When it comes to journaling, and you are identifying the person using a drivers license. It should be recorded in the journal as:

means the actual span of uninterrupted time during which all parts of an electronic notarial act occur.

When an electronic notary public signs a document on the electronic software providers program, the image of the signature applied must be unique to the electronic notary public. The term “unique to the electronic notary public” means:

If a person is a notary public and it was paid for by their employer, should they terminate their employment with that employer the notary tools – commission, stamp, electronic service provider access, and journal must be:

Patrica is a notary public for the state of Illinois. Her current expiration date is 12/31/2026. Today 11/23/2023 she is applying to be an electronic notary public. When this commission is granted, her new commission expiration date will be:

If a notary public, or an electronic notary public, neglects to renew their commission it is

You are the notary sitting with Jennifer Sanflippo. You have properly identified Jennifer with her government issued identification. You have confirmed that the document has all the required elements for you to notarize. You have placed Jennifer under oath (or obtained her affirmation) for the jurat that was supplied on the document. However, the document also lists a spot for Steven Sanflippo to sign and Steven’s name is in the notary certificate. Steven is not with you at the time which Jennifer is signing. What do you do?